Believe it or not, I knew someone who used to use the Trash Can as a place to store documents. One day, doing some routine maintenance, I just decided to empty the Trash Can and, holy smokes, I thought the Apocalypse had arrived!
I just had a situation where one of our teachers was using the copy machine as a temporary storage device. We were having an issue with the copy machine throwing an error message about too many stored documents on the machine. When we looked at the list of pending copy jobs there was thirteen pages of documents waiting to be printed, some going back to September 2012. Since the copy machine only has a limited amount of storage space for these types of documents. When that storage space gets used up, new print jobs will be rejected. We made a decision to delete all print jobs except for those sent today.
I know it sounds stupid, but if you send the print job as a "Stored" print, you can have many more jobs stored because the copier is using the hard drive storage space rather than the RAM. You are now talking about ten times MORE storage space.
But the big point here is make sure you know what tools are available and use the appropriate ones.
I've changed the printer, I THINK, to allow temporary print jobs (which is what I believe these to be) to be auto-deleted after 72 hours. (The Default is 8 hours).
If you are going to pick up a print job today, sending it as a "Hold Print" is fine. If you want to leave it around for a couple of days, then use a "Stored Print". If you want to keep it around for longer than just a couple of days, send the print job to the "Document Server".
I know it sounds stupid, but if you send the print job as a "Stored" print, you can have many more jobs stored because the copier is using the hard drive storage space rather than the RAM. You are now talking about ten times MORE storage space.
But the big point here is make sure you know what tools are available and use the appropriate ones.
I've changed the printer, I THINK, to allow temporary print jobs (which is what I believe these to be) to be auto-deleted after 72 hours. (The Default is 8 hours).
If you are going to pick up a print job today, sending it as a "Hold Print" is fine. If you want to leave it around for a couple of days, then use a "Stored Print". If you want to keep it around for longer than just a couple of days, send the print job to the "Document Server".